Run Your Facility
in Real Time —
Not on Paper
Cimfoni replaces paper logs, manual tracking, and disconnected systems with a single live platform for staff, clients, and leadership.
Built from real NYC facility operations experience
10+ Daily Processes Digitized
Real-Time Facility Visibility
Multi-Role Access (Staff → Admin)
Paperless Operations
The System You're Using
Is Slowing You Down
Paper logs get lost or filled incorrectly
Staff shifts lack clear communication
Leadership lacks real-time visibility
One System. Every Operation.
- Clipboards
- Filing cabinets
- Manual reports
- Live dashboard
- Instant updates
- Verified data
Built for the work that matters
Real-Time Attendance
Know who is in the building instantly
Service Tracking
Meals, laundry, and support logged digitally
Shift Continuity
No missed information between staff
Facility Oversight
Leadership sees everything in real time
Built for real staff. Designed for real environments.
Everything your facility needs.
Nothing it doesn't.
Each module is built from real operational workflows — not generic templates. Staff use it on the floor. Leadership uses it from anywhere.
Daily Census & Attendance
Live headcount across every room and floor. Staff check clients in and out in real time — no paper sign-in sheets, no guessing who's in the building.
- Real-time check-in / check-out
- Room-level occupancy tracking
- Automatic headcount totals
- Historical attendance records
Daily Census — staff view showing real-time check-in/out status, room assignments, active alerts, and quick service actions for each client.
Click to enlarge
Client Management
Centralized profiles for every client — room assignment, case manager, alerts, service history, and status. Everything staff needs in one place.
- Searchable client directory
- Room & bed assignments
- Case manager linking
- Client status tracking
Client Management — searchable directory with real-time check-in status, room assignments, facility filtering, and CSV/print export.
Click to enlarge
Alert System & Notifications
Automated alerts for ILP reminders, mail notifications, and custom flags. Staff see what needs attention the moment they log in.
- Real-time alert feed
- Custom alert categories
- Resolution tracking
- Role-based notifications
Alerts dashboard — monitor and respond to facility alerts including appointment reminders, critical intake flags, and ILP reminders with one-click resolution.
Click to enlarge
Staff & Role Management
Multi-role access from front-desk staff to super admin. Each role sees exactly what they need — no more, no less.
- Role-based permissions
- Staff activity logging
- Shift-aware interfaces
- Admin oversight dashboard
Staff Management — add members, assign roles (Manager, Program Director, Case Manager, Supervisor, Super Admin), link to facilities, and manage active status.
Click to enlarge
Facility & Room Operations
Manage rooms, capacity, waitlists, and facility-level settings. See availability at a glance and plan intake accordingly.
- Room availability board
- Waitlist management
- Capacity monitoring
- Multi-facility support
Site Management dashboard — add new facility locations, configure room types and capacity, and manage active sites from a single admin view.
Click to enlarge
Service Logging & Reporting
Meals, laundry, supplies, and support services — all logged digitally with timestamps and staff attribution. Audit-ready from day one.
- Digital service logs
- Timestamped entries
- Staff attribution
- Exportable reports
Service Logging — add and track services per client including meals, beverages, transit cards, and more with timestamps and staff attribution.
Click to enlarge
Three steps. Full visibility.
Staff log activity in real time
Data syncs instantly across roles
Leadership monitors operations live
Start With a 30-Day Pilot
- No upfront commitment
- Setup and onboarding included
- Run alongside your current system